Data File : a data source like a Microsoft Excel spreadsheet or a Google Sheets file.And that data (names, addresses, etc.) is fetched from a data file. It specifies the places where the personalization data will go. Template File : the document that holds the message you’ll be sending out (like a letter or an email).How Does Mail Merge Work?įirst, you need to understand the two essential components of every mail merge. Let’s now explore how a mail merge works. Instead of typing a letter for each recipient, you can use a form letter to make quick, unique, personalized letters for each person.Įssentially, if there’s a document you need to personalize at scale, mail merges can take care of it for you! Note: A form letter is a template file used to create mass letters. You can use mail merges to create personalized messages automatically for: This spares you the trouble of manually personalizing each document yourself! What Are Mail Merges?Ī mail merge lets you create personalized documents that are automatically customized on a recipient-by-recipient basis.
#MAIL MERGE ADDRESS LABELS HOW TO#
How to Use Mail Merge to Send Mass Emails.Two Problems of Using Microsoft Word to Send Mass Emails.How to Use Mail Merge to Send Bulk Letters.(Click on links to jump to specific sections) Later, I’ll mention two issues of using the traditional method for mail merges and suggest a better and more powerful alternative to help you send mass emails.Īdditionally, I’ll also answer seven FAQs associated with mail merges. Then, I’ll go over how to mail merge using an Excel spreadsheet and a Word document. In this article, I’ll first cover what a mail merge is and explain how it works. It works by automatically adding personalization data from a data file (for example, a spreadsheet) to a template file (like a letter or an email). Choose Save as single document, and click OK.A mail merge is a handy way to send personalized mass letters and bulk emails quickly.Set output to a file so you can preview before printing.Click Yes to “Your document contains address fields.Swith to the Options tab and select Synchronize contents, if you want to be able to edit the labels later or add extra formatting.Select the labels you want to print on from the Brand and Type dropdowns.You can also add extra spaces or other text by typing in the template. Select and add any other fields to the label template.Click the arrow to insert the field in the label template.Select a field like name or address from the Field dropdown.
Select a sheet in your spreadsheet from the Table dropdown.Select the database you just created from the Database dropdown.Delete old fields from the template, if there are any.
#MAIL MERGE ADDRESS LABELS INSTALL#
I had to run sudo apt install libreoffice-base in a terminal. If you don't see that option, you might have to install LibreOffice Base separately. Make sure there are text labels at the top of each column. I finally found some workable instructions that load the addresses directly from the spreadsheet.
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